In the Additional section of Change Site Setup you are able to configure several important variables as they relate to the way QuikStor handles accounting. Facilities that are strict first of the month should select the Strict First Of The Month Facility button. This will automatically check the Force Pro-rate on Move-ins button. It will grey out all the other fields. Checking this button ensures that all move-ins and payments result in a first of the month paid to date.
Facilities that are anniversary date would not use the Strict First of the Month Facility button. Their tenants are due on their anniversary date. These facilities should consider carefully the Allow Partial Months Payments setting.
The allow partial months payment buttons should NOT be checked for most facilities. Each facility is, however, different and you do have the option to choose whether or not to enable the partial months payments feature. The easiest way to explain how this works is with the following example.
The tenants in unit 103 and 104 start off with the same rent and same paid to date. The payment is being taken on December 13, 2013. For both units I will take a partial payment of $15.00. You will see how the paid to date is affected based on site setting.
Partial Payments NOT Allowed vs. Partial Payments ALLOWED
When making the $15.00 payment with partial payments disabled, the system will notify us that it will be applying the payment to credit. We can see the paid to date stays the same. With partial payments enabled, there will be no notification and we can see the paid to date will change from the 1st to the 15th.
With partial payments disabled the end result is the tenant has a $15.00 credit balance and the paid to date has remained set at the 1st of the month. Their next rent of $30.00 will be due January 1st. The tenant with partial payments enabled has a zero balance and their paid to date has advanced 15 days to 01/16/2013. This means that their next rent of $30.00 will be due on 01/16/2013 instead of 01/01/2013.
As you can see, the partial payments button can have a big impact on your facility. You can check / un-check the button by going to Change Site Setup -> Additional
In addition to the information above, an additional setting can be toggled ON/OFF, allowing the CREDIT on file to be used during overnights to push the tenant's PTD. If this is a setting you wish to have or not have, please configure it as needed.
